Since I began beekeeping I have taken records in several different ways. Initially I used a form downloaded from the internet that was like performing a physical every time I opened the hive. I gathered a lot of information as numerical values and yes/no check-boxes. When I went back through to review a lot of that information was not nearly as useful as what I had written in my “Notes” section.
“Notes” include activity at the entrance, comparison of activity between hives at the site, and in general a list of observations of the day. I have found it easier to remember the experience of the hive inspection through this type of record keeping rather than a check off form. After a while I began to use a comp book focusing on observations as my record keeping system.
I like to represent things visually as much as possible. The comp book method made it easy for me to do some of this initially. As time went on though it became harder and harder to find what I was looking for in the comp book. I wrote in page numbers and tried to keep up a table of contents, but things just got out of hand. I had to think of something more user friendly. I decided to try to use the computer for some of my record keeping.
I currently use a Word document as my primary form of record keeping for several reasons. First it is easy to modify. No need for a TOC when you can just go in and insert text right where it is needed. Another useful function is the use of bookmarks and hyper links within the document. If I take note that the Genesis of this hive was from Trap03 I can just click on it and I’m taken to the accounts of Trap03 for that year.
I normally print out the document about once a month. I then fill in any new documentation with pencil while out working the bees. I then manually enter the observations into the computer. The extra step is tedious, but it makes me revisit and rethink some of my observations.
Take your camera along. The reason you are keeping these records is to recall what happened in the past. Visual reminders will take you back and may allow you to catch things you otherwise might miss. Last year I had several swarms come right to the house. While reading beesource a comment in a thread caught my eye. One person said something about increasing trapping rate by having a Solar wax-melter near your swarm traps. Amazingly I had dated pictures showing my melter in use when all those traps were occupied.
I don’t think everyone needs to document their records in the same fashion. Whatever you decide on make sure you are looking at big picture issues rather than just numerical values and check-boxes.
What do you think? How do you keep track of your hives?
Here are more of my records. – link needs updating… COMING SOON 2015-10-21